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Oct 10, 201712:43 PMOpen Mic

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Leaves of absence as disability accommodation: New clear guidance … or not so fast?

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On Sept. 20, 2017, the Seventh Circuit Court of Appeals, the federal circuit that includes Wisconsin, issued a somewhat surprising decision regarding leaves of absence as a reasonable accommodation under the Americans with Disabilities Act (the ADA). The Court ruled that a multimonth leave of absence requested by a disabled employee is beyond the scope of a reasonable accommodation under the ADA.

The facts of the case, Severson v. Heartland Woodcraft Inc., were straightforward. Severson had a chronic back condition that was diagnosed while he was employed for Heartland. The condition would flare up at times, making it difficult for Severson to walk, bend, lift, sit, stand, move, and work. In June 2013, Severson had a significant flare up and took an FMLA leave from work. Over the summer months, he submitted periodic notes from his doctor informing Heartland that he was experiencing ongoing symptoms and could not work.

Two weeks before Severson’s FMLA leave was to expire, he informed Heartland that his condition had not improved and that he needed surgery on the date that his 12 weeks of FMLA leave expired. He told Heartland’s HR director that the typical recovery time for this surgery was at least two months, and requested the extended leave. Heartland notified Severson the day before his surgery that his employment with Heartland would end when his FMLA leave expired the day after his surgery and invited him to reapply with the company when he recovered from surgery and was medically cleared to work.

Severson was cleared to work several months later, but instead of reapplying with Heartland, he filed a lawsuit alleging that Heartland had failed to accommodate his disability. The district court ruled in favor of Heartland and Severson appealed the case to the Seventh Circuit Court of Appeals.

On appeal, the parties focused their arguments on whether a long-term leave of absence is a reasonable accommodation under the ADA. The Court’s analysis focused on the fact that the ADA makes it unlawful for an employer to discriminate against a “qualified individual on the basis of disability.” A qualified individual under the ADA is one who, with or without reasonable accommodation, can perform the essential functions of the job.

Looking to the ADA’s language, the Court confirmed that a “reasonable accommodation” is one that allows the disabled employee to perform the essential job functions. The Court went on to state that “a long-term leave of absence cannot be a reasonable accommodation” because an extended leave “does not give a disabled employee the means to work.” Instead, it excuses the employee from working.

The Court noted that shorter periods of intermittent leave, such as a period of a few days or a “couple of weeks,” may constitute a reasonable accommodation. However, a leave spanning months “removes the employee from the class protected by the ADA.”

The EEOC filed an amicus brief arguing that a leave of absence is a reasonable accommodation if it is definite and limited in duration, it is requested in advance, and is likely to enable the employee to perform the job’s essential functions when the employee returns. The Court explicitly rejected the EEOC’s position, stating that using the EEOC’s logic, the length of the leave would not matter, which would transform the ADA into a medical leave statute.

(Continued)

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